职场必备神器：用 AI 商务邮件轻松写！

电子邮件是最常用的职场沟通方式之一。通过商务邮件，你能够展示专业精神，表达观点，并通过有效的沟通完成工作。商务邮件的基本结构包括以下内容：

Wordvice AI 英文写作助手能够教你如何撰写商务邮件，如何表达自己的专业精神和观点，以及如何在邮件中礼貌地结束。基于近十年的专业英文润色服务经验，Wordvice创建了人工智能英文写作助手工具，帮助作者在专业写作中达到新的高度。

电子邮件的标题应当简洁扼要，应该能让读者在一秒钟内完成标题浏览并了解邮件要讲的内容主题。请遵循以下规则：

Wordvice AI 的AI Proofreader 语法检查器提供一个非常有用的“Concise”（简洁）模式，能够完美剪掉多余用词。这些多余的单词对标题写作有害而无益。在使用该工具时，将模式设置为“Concise”（简洁），在下拉菜单中选择“Business”（商务）。这样给出的结果会更加适合商务写作。需要注意的是，“Concise”模式仅对订购了Wordvice AI 高级版的用户开放使用。

以下例子将示范如何通过使用「Concise」简洁编辑模式将 email 标题改的更清晰、更具可读性。

Before: “Follow up & Future Actionables from Business Perspective”

After: “Business Follow-Up and Future Actions”

Before: “Analyzing Our New Marketing Strategies and its Probable Impact on the Overall Business Sphere”

After: “Impact of New Marketing Strategies on Business”

第一印象很重要！很多人在写电子邮件时都在斟酌问候句上遇到困难。那么，应该使用哪种问候句来表达正确的语气呢？

Wordvice AI 改写润色工具（Paraphraser）的高级版提供以下两种专业语气写法。

专业正式型（Professional - formal）：这种语气适用于给你从未见过的人写信，或者针对只是简单认识而并不熟悉的人士以及单位中职位比你高的人士。

专业友好型（Professional - friendly）：这种语气适用于与你交流过多次电子邮件的人士、同事和已经熟识一段时间的人士。

例如：“Hello, Mary”变成“Dear Mary”。

Before: “Hello, Mary”

After: “Dear Mary”

例如：“Hey Joshua” 变成“Hello, Joshua”。

Before: “Hey Joshua”

After: “Hello, Joshua”

在问候收件人后，商务邮件的主体部分应该直接进入主题，以节省读者的时间。然而，这并不意味着你需要把电子邮件写成直截了当而近乎粗鲁的地步。

为了找到在直接与粗鲁之间的正确平衡，你可以先写草稿，然后把草稿放在Wordvice AI 句子改写润色工具（Paraphrasing Tool）中检查。我们发现无论是专业正式型还是专业友好型的语气调节效果都惊人地好！

Before: “Following the review, we can initiate some process improvements, making changes where need and introduce new system for better suiting the expanding operations needs.”

After: “After conducting a thorough review, we can implement process enhancements by making necessary adjustments and introducing a new system that aligns more effectively with the growing operational requirements.”

Before: “Following the review, we can initiate some process improvements, making changes where need and introduce new system for better suiting the expanding operations needs.”

After: “After conducting a thorough review, we have identified areas where we can make process improvements and implement necessary changes. Additionally, we will introduce a new system that will better accommodate the growing needs of our expanding operations.”

在写好邮件的主体部分后，该考虑如何收尾。收尾时需要包括以下内容：

建议先写草稿，然后把草稿放进 Wordvice AI 文章改写润色工具（Paraphrasing Tool），使用与正文相同的语气类型检查，这样能使整篇邮件保持语气一致。

Before: “I ask for your thoughts and insights about this matter. If you agree with my approach, we can schedule a meeting next week to discuss more and plan the initiative. I look forward to hear from you soon and apresiaate your consideration.”

After: “I kindly request your thoughts and insights regarding this matter. Should you concur with my proposed approach, I suggest scheduling a meeting in the upcoming week to delve further into the subject and strategize the initiative. I eagerly anticipate your prompt response and greatly appreciate your thoughtful consideration.”

Before: “I ask for your thoughts and insights about this matter. If you agree with my approach, we can schedule a meeting next week to discuss more and plan the initiative. I look forward to hear from you soon and apresiaate your consideration.”

After: “I would greatly appreciate your thoughts and insights on this matter. If you are in agreement with my proposed approach, I would be delighted to schedule a meeting next week to delve deeper into the topic and plan the initiative. I eagerly await your response and sincerely value your consideration.”

结束祝语是在签名之前要写的最后一句话。

如果你想用比较严肃的语气结束邮件，表明你只是在谈业务，可以使用专业正式型模式。

例如：“Best, Kaitlyn” 变成“Sincerely, Kaitlyn”。

Before: “Best, Kaitlyn”

After: “Sincerely, Kaitlyn”

如果你想用比较轻松的语气结束邮件，可以使用专业友好型模式。

例如：“Best, Kaitlyn”变成“Warm regards, Kaitlyn”。

Before: “Best, Kaitlyn”

After: “Warm regards, Kaitlyn”